Motion 042109.1
I move that the 1)Time Line for the election process, 2) the Letter to the Members on Voting, and 3) the Mano a Mano Inc Board Positions and Nomination and Election Process as submitted by Mary Mooney be accepted and followed for the elections of officers 2009 and henceforth.
Moved by : Angela Roth
Seconded: Mary Mooney
Rationale: The nominations and election process via emailis within the scope of the By-Laws and allows for members who are unable to attend the National business meeting to participate in the election process. Additionally, as other national associations have done, the electing of officials prior to the conference and the swearing in be done at the conference, allows for a smoother transition of officers than post conference and better use of the business time available at the conference to address issues of membership concerns.
1. TIMELINE FOR ELECTION PROCESS
Mary L. Mooney, Nominations Chair
Board Member #2
I have reviewed the Election Process we outlined in 2007. Here are my suggestions to expedite the process IF we wish to conduct it by the conference. I have deliberately made the date after the Texas Tri-lingual Training so that if any new “talent” comes to the training they would have time to put in the paperwork.
Here are the dates that keep our election timelines:
April 20th - Immediately post on-line and or mail the following election process to all current voting members – no later than April 23rd,
April 30th - Immediately appoint the three member nomination committee; no later than April 30th.
Open intent period immediately and close on June 6th; (minimum of 45 days)
June 7th to June 10th; - Nomination committee review; and submit the slate of any contested nominees to a vote by mail/email. Uncontested positions will be accepted by acclamation.
June 11th open voting period and close it on July 25th – 45 day open period.
July 27th - Nomination chair - Inform officers by email/phone of their position on July 27th.
July 31st - Nomination chair - Announce results at Mano conference on July 31st.
August 1, 2009 - Officers assume duties upon conclusion of the 2009 conference.
2. LETTER TO MEMBERSHIP on Voting
Dear Mano A Mano, Inc. Member,
We want thank the out-going board members for their diligence in the establishment of Mano A Mano, Inc. and commend these individuals for their commitment to the leadership of Mano a Mano, Inc. We encourage anyone who is interested in running for future office cycle, and or immediately serving on any committee to contact us immediately.
The next official nominations process cycle has begun for elections for the 2009-20013 cycle. Please keep checking in with the Mano website at as www.manoamano-unidos.org as we will be posting the entire process and new voting procedures leading up to the conference in Philadelphia on July 31st, 2009.
You may nominate yourself or another member. We hope everyone will consider this open invitation to grow and serve with Mano A Mano, Inc. there is a place for everyone!
2009 – 2013 Open Positions and nominations
President – open to any member
Secretary - open to any member
Regional Representative II – covers the same states as RID
Regional Representative IV – covers the same states as RID
Board Member at Large #2 – open to any member
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If you are interested, please submit a brief letter of intent indicating your willingness to serve in one or more offices; IF submitting for more than one; please indicate you preference order.
In addition, please include a photo preferably in jpeg format to assist our members recognize you.
Please respond to the following three questions; your answers will be posted to assist members in making an election decision.
1. What experience or qualities do you bring to a leadership role in Mano A Mano, Inc.?
2. What direction would you like to see the organization take over the next four years?
3. Is there any additional information would you like the membership to consider?
Please email all nomination information to nominations@manoamano-unidos.org no later than June 7th, 2009. Elections will be held June 11th – July 25th, 2009. Officers will be announced to the membership at the 2009 Conference in Philadelphia.
We look forward to receiving your nomination! If you need personal assistance please do not hesitate to contact me directly at
mal2@manamano-unidos.org
Mary L. Mooney, Mano A Mano, Inc. Nominations Chair
Board Member at Large #2
3. MEMBERSHIP ELECTION PROCESS
Mano a Mano, Inc. Board Positions and Nomination and Election Process
Mano a Mano, Inc. was incorporated as a non-profit agency in 2004. Prior to its incorporation, a number of individuals had served the organization in various capacities—one of the main activities of the organization being the hosting of biennial conferences that coincided with the RID national conferences. Founding individuals served as the first Board of Directors. Now the Board of Directors is elected by the membership. The following steps are the nomination and election process:
1. A Nominating Committee (hereafter NC), consisting of three (3) Mano a Mano members, will be established, and this committee will guide the elections process.
2. No board member who is planning to run for office may serve on the NC.
3. Once established, the NC will announce which board positions are open or vacant and solicit nominations for office.
4. Every person wishing to run for an office must submit to the NC a letter of intent; a short bio; answer the 3 candidate questions that will be made available to the membership via the Mano a Man, Inc. website. Providing a photo in jpeg format is strongly suggested.
5. The letter of intent must be submitted at least 60 days prior to the voting date (or the commencement of the voting period, if it the vote it to be conducted via regular mail, email, or by secure voting on the Organization’s website).
6. An uncontested position will be voted on by acclamation.
7. The slate of nominations will be announced 45 days prior to the business meeting or the voting period.
8. Additional nominations may be accepted on the floor of the conference Business Meeting.
9. In the event of a vacant position with no nominations, it will be the responsibility of the current Board of Directors to solicit individuals to accept the open positions.
10. Terms of office are four years; and are elected in rotation.
11. An elected official can serve up to two consecutive terms in the same position. However, any Mano a Mano, Inc. member can run again for a previously held position after at least one term has intervened.
12. Information about who can vote: For all voting (board positions, motions, etc) only Mano a Mano, Inc. members in good standing are permitted to vote.
13. If voting is to take place at a biennial conference, at conference check in/registration, Chair of Nominating Committee will provide voting cards with member ID number.
14. Members can carry up to two member proxy votes. A proxy form will be available at the Organization’s website prior to the next conference.
Each officer will serve for a term of four years. The next rotation cycle will be in 2011
Angela Roth
President/CEO
407.518.7900 x 201
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